Policies

Non-Discrimination and Harassment Policy

 

The Breakin' It Down conference advocates a positive culture of inclusion and respect for the dignity of each individual. BID opposes all forms of discrimination against and harassment on the basis of an individual’s race, age, religion, creed, color, ancestry, citizenship, national or ethnic origin, language preference, immigration status, disability, medical condition, military or veteran status, social or socioeconomic status or condition, sex, gender identity or expression, sexual orientation, or any other classification protected by applicable local, state or federal law. This policy applies to attendees, BID volunteers, staff, speakers, program mentors, facilitators, exhibitors, or event venue staff at any BID event, activity, or meeting. 

Harassment-Free BID Reporting Process

If you have been subjected to or witness to a violation of BID's Non-Discrimination and Harassment Policy, the BID Committee encourages you to report the incident. If you are unsure of how to report, any of the BID Committee member can help you get to the right place. If you feel that you or someone else is in immediate danger, please call 911 or contact on-site security.

If you are not sure if you want to make a report, conference attendees are still entitled to receive confidential and free emotional support with members of the BID Committee. Conference attendees who wish to report an incident of harassment can contact a BID Committee member, who will direct them to the BID contact information.

If you need to correspond with the BID, email at hello@breakinitdownchicago.org

Photography, Videography and Audio Recordings in Sessions

 Photos, videos or audio recordings may not be taken during session, workshops, and speed networking program without the permission of the BID Committee. Anyone doing so without permission will be asked to leave the conference. 

BID Photo and Video Release

 When attending the BID Conference, you consent to photography and video recording and its release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, advertising, inclusion on websites, social media, or any other purpose by the BID Committee. Images, photos and/or videos may be used to promote similar BID events in the future, highlight the event and exhibit the capabilities of BID.

When you register to attend, you release BID's volunteers, employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of photographs, computer images and/or video. You also waive any right to inspect or approve any photo, video, or audio recording taken by BID or the person or entity designated to do so by BID.

By registering for and attending the conference and any of its components, you agree to our above photography/videography terms and conditions 

Prohibited Behavior

 The BID Conference prohibits any form of harassment, sexual or in other forms, as set forth in its Non-Discrimination and Harassment Policy (above).

Accordingly, some behaviors are specifically prohibited, whether directed at other attendees, BID sponsors, funders, staff, volunteers, speakers, facilitators, mentors, exhibitors, or event venue staff.

Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct by any attendees at the event and related event activities. Discussion of opposing or different viewpoints is appropriate but is expected to be conducted in respectful tone and manner that avoids personal attacks. BID defines harassment to include: offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking, or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; and unwelcome physical contact or sexual attention. In assessing whether following, physical conduct or sexual attention violates this policy, BID will consider both whether the conduct was subjectively unwelcome to the recipient and whether the alleged violator had a reasonable, objective basis to believe the conduct was invited.

Sexual harassment specifically refers to verbal, physical, or visual conduct of a sexual nature that is unwelcome and offensive to the recipient, such that it impairs the recipient’s ability to fully participate, enjoy, or engage in the BID event. By way of example, sexual harassment may include such conduct as unwelcome sexual flirtations, advances, or propositions; unwelcome verbal comments or physical actions of a sexual nature; sexually degrading words used to describe an individual; an unwelcome display of sexually suggestive objects or pictures; sexually explicit jokes; and offensive, unwanted physical contact such as patting, pinching, grabbing, groping, or constant brushing against another’s body.

Prohibited harassment also includes physical or verbal abuse, intimidation, threats, efforts to annoy others, harassment, stalking, pushing, shoving or use of any physical force whatsoever against any person, which creates a disturbance that is disruptive or dangerous, or creates reasonable apprehension in a person.

Attendees or other event participants asked to stop any harassing behavior are expected to comply immediately.

As at any BID conference or professional event, participants often combine professional activities with social interaction with other participants, venue staff, and other attendees. While BID encourages such networking and strengthening of connections between participants, BID reserves the right to remove any participant whose social attentions become unwelcome to another and who persists in such attentions after their unwelcome nature has been communicated. BID also reserves the right to remove or exclude any participant or attendee who appears inebriated or under the influence and who engages in conduct that interferes with the ability of other attendees to participate in and enjoy the conference. 

Registration and Payment

All conference registrants must register individually online through the BID's designated page.  


All individual conference registrants must select a payment method. The methods available to individuals are as follows:


1. Debit/Credit card (processed through PayPal).

2. Check or money order made out to our partner organization, LATINOS IN DEVELOPMENT.


Checks and money orders must be received must be received via regular post by the Wednesday prior to the start of the Conference or your registration may be automatically cancelled. 


We strongly encourage registrants to settle all Conference accounts prior to arrival at the Conference. In the unlikely event that you must pay on-site, we prefer check or money order. Credit cards will be accepted, but you must be sure that, if using an institutional card, the transaction will be allowed. If the card is rejected, we must have method payment via an alternative method for those with outstanding balances to be allowed to attend the BID Conference.


BID Conference registration includes: One (1) admission to Plenary Panel, Workshop, and Speed Networking sessions, plus all meals noted on the conference schedule.


Cancellation and Refund

Registrants cancelling after October 1, 2019 will not receive a refund. The refund and cancellation policy will not be waived. Registration fees may be transferred to another individual; the invoice for the new registration will be revised to reflect the new registrant's name.


If the registrant is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:


1. Registrations cancelled more than 10 working days before the event are eligible for a refund of the registration fees paid, less an administration charge.

2. No refunds are available for cancellations made within 10 working days of the event.


Refunds will be made in the following ways:


1. For payments received by credit or debit cards, the same credit/debit card will be refunded.

2. For all other payments, a check will be remitted and made to the payee.

Non-Solicitation

The BID Conference is designed as a collegial learning and networking space for diverse professionals and leaders -  including nonprofit professionals, grantmakers, consultants,  - from across the nonprofit and philanthropic sectors. We strive to ensure all participants feel welcome and comfortable, and are able to engage fully in the opportunities such a gathering provides.  BID enforces a  strict policy prohibiting the solicitation of grants, donations, or business.  No grant inquiries, requests for funding, or requests for business are allowed at the Conference, except in approved areas.  The BID conference participants expect that participation in the conference will not result in future solicitations unless the participant  specifically invites future contact.  Accordingly, we ask that all participants at the BID conference refrain from using attendee lists or similar information for solicitation purposes without the express permission of the BID Committee.   Anyone found in violation of this policy will be asked to leave the conference, and no fees will be refunded.   


 Your cooperation is appreciated.