Privacy Notice

Thank you for choosing to be part of our community at Breakin' It Down Chicago (“BID”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at hello@breakinitdownchicago.org. 

When you visit our website www.breakinitdownchicago.org and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our site and our services.

 "Personal information," as defined by the Illinois Attorney General, is information about an individual that is readily identifiable to that specific individual. Personal information includes personal identifiers such as an individual's name, address, phone number, driver's license number and social security number. A domain name, date and time of access, or Internet Protocol address is not considered personal information.

This privacy policy applies to all information collected through our website, and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the “Services“).

By continuing to utilize Breakin' It Down Chicago site, social media accounts, or services,;registering for a BID event; or by submitting personal information to us, you are agreeing to the terms of this privacy policy and acknowledge that your information will be handled in accordance with this policy. 

Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.

Personal information you disclose to us

In Short:  We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when registering for a Breakin' It Down event, expressing an interest in obtaining information about us or our products and Services, when participating in BID activities, or otherwise contacting us.

The types of information we may collect include your email address, mail address and other contact or identifying information in order to register for our events. All information provided can be modified through the Constant Contact account system.  Details of Constant Contact's Privacy Practices can be found here.  Information may also be provided to register you for virtual events through ZOOM.  Details of ZOOM's Privacy Statement can be found here. 

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make and the products and features you use. The personal information we collect can include the following:

Publicly Available Personal Information. We collect first name, maiden name, last name, nickname; email addresses; business email; business entity filings, corporate affiliations, business associates; business phone number; phone numbers; current and former address; social media; and other similar data. 

Personal Information Provided by You. We collect data collected from surveys and other similar data. 

Sensitive Personal Information. BID does not directly collect sensitive information such as credit card details or Social Security number. All registrations and payments are exclusively done on the Constant Contact platform.

Payment Data. We collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument.  All payment data is stored by Paypal. You may find their privacy statements here.

Information our partners, speakers, presenters provide us. If you use our website, post/interact on our Facebook page, or participate in our conferences, workshops, webinars, online conferences or virtual event as our partner, presenter, or speaker, we can ask you to provide us with some information (such as your name, job title, your photo, your email, affiliation, professional profile, or other information). By posting or participating in a BID activity by providing us the right to post any information on our website you acknowledge and agree that the data you publish or provide us for publishing on our Website or any time later creates your public profile (hereinafter "Public Profile"). You acknowledge and agree that the information that you provide in your Public Profile would be visible to the others.  By participating in a BID activity, you consent  for BID to share your contact information  (name, affiliation, email address, type of participation) with event participants who may wish to contact you for networking  and inquiry purposes.

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.  

Information automatically collected

In Short:   Some information — such as IP address and/or browser and device characteristics — is collected automatically when you visit our Services.

 We automatically collect certain information when you visit, use or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes. Like many businesses, we also collect information through cookies and similar technologies through our web service.

Online Identifiers. We collect devices; tools and protocols, such as IP (Internet Protocol) addresses; cookie identifiers, or others such as the ones used for analytics and marketing; device’s geolocation; and other similar data. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. 

Third party widgets. Some of our Services contain widgets and social media features, such as the Facebook button. You are the only person who decides if you would like to press this button and share your personal data. These widgets and features collect your IP address, the information about the page you are visiting during your use of the Services, and may set a cookie to enable the feature to function properly. Widgets and social media features are either hosted by a third party or hosted directly on our Services. Your interactions with these features are governed by the privacy policy of the company providing it.

Information collected from other sources

In Short:   We may collect limited data from public databases, marketing partners, social media platforms, and other outside sources.

We may obtain information about your from other sources, such as public databases, joint marketing partners, social media platforms (such as Facebook), as well as from other third parties. Examples of the information we receive from other sources include: social media profile information (your name, gender, birthday, email, current city, state and country, profile picture URL, and any other information that you choose to make public); marketing leads and search results and links.

 In Short:  We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Services for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

• To send you marketing and promotional communications. We and/or our third party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. You can opt-out of our marketing emails at any time.
• To send administrative information to you. We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.
• To post testimonials. We collect and display personal testimonials of satisfied participants and users on the Services in addition to other endorsements. With your consent, we may post your testimonial along with your name, on the Services. If you wish to update or delete your testimonial, you can contact us at hello@breakinitdownchicago.org.  Be sure to include your name, testimonial location, and contact information.
• Deliver targeted advertising to you. We may use your information to develop and display content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness. For more information, see our Cookie Policy.
• Administer awards, prize draws, and competitions. We may use your information to administer prize draws and competitions when you elect to participate in competitions.
• Request Feedback. We may use your information to request feedback and to contact you about your use of our Services.
• To protect our Services. We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
• To enable user-to-user communications. We may use your information in order to enable user-to-user communications with each user’s consent.
• To enforce our terms, conditions and policies for Business Purposes, Legal Reasons and Contractual.
• To respond to legal requests and prevent harm. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond. 
• To deliver services to the user. We may use your information to provide you with the requested service.
• To respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
• For other Business Purposes. We may use your information for other Business Purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Services, products, marketing and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.  

 In Short:  We only share information with the following third parties. 

We do not share or sell your information to vendors or third parties. However, for certain events you register for we do ask for your consent to share your contact information with sponsors who may wish to contact you regarding special promotions or discounts. We also do ask for your consent to share your contact information with event participants who may wish to contact you for networking purposes. Upon registering you will have the ability to opt out of such communications. You will have the opportunity to “opt-out” by following the unsubscribe instructions provided in the e-mail you receive.

If we have processed your data based on your consent and you wish to revoke your consent, please contact us at hello@breakinitdownchicago.org. 

In Short:  We keep your information for as long as necessary to fulfill the purposes outlined in this privacy policy unless otherwise required by law.

We retain your personal data for as long as reasonably necessary to provide the Services and fulfil the transactions you have requested, complying with our legal obligations or for other legitimate business purposes, such as maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements. After the applicable retention period has elapsed, your personal data will be anonymized

In Short:  We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the services within a secure environment.

 In Short:  We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has submitted information to our website, we will delete the information immediately.  If you become aware that a child has provided us with personal information, please contact us at hello@breakinitdownchicago.org. 

All users that access any of our website www.breakinitdownchicago.org consent to the use of cookies as described in our "Cookie Policy". Users may withdraw consent at any time:  You can deactivate cookies for your browser per your individual browser's instructions. Be advised that some or all of the BID services may not function if cookies are disabled.

Additionally, some browsers allow you to indicate that you do not want your internet browsing activity to be tracked. By utilizing this feature "Disabling Tracking", it may interfere with some uses of the website and the services provided on the website.

Cookies, what are they?
Cookies are small files which are stored on a user's computer. They are designed to hold a modest amount of data specific to a particular client and website, and can be accessed either by the web server or the client computer. This allows the server to deliver a page tailored to a particular user, or the page itself can contain some script which is aware of the data in the cookie and so is able to carry information from one visit to the website (or related site) to the next. 

Changes to the Cookies Policy
We reserve the right to change this Cookie Policy at any time in accordance with this clause.  We review this cookie policy regularly and may modify or otherwise update it at any time. The current version in effect will be available on our website. We encourage you to review this policy from time to time to understand how your data is collected and used. 

 In accordance with the FTC guidelines concerning use of endorsements and testimonials In advertising, please be aware that testimonials given are from BID event participants or volunteers speaking only in a personal capacity and are not compensated for the opinions given.

Testimonials appearing on this website, on our Facebook page, in emails, and our marketing materials are actually received via text, audio, email, form, direct mail, video submission, or social media posts. They are individual experiences, reflecting real life experiences of those who have used our products and/or services in some way or participated in a BID event. They are individual results and results do vary. The testimonials are not necessarily representative of all of those who will use our products and/or services. Testimonials displayed (text, audio, written and/or video) are given verbatim except for correction of grammatical or typing errors. Some have been shortened. In other words, not the whole message received by the testimonial writer is displayed, When it seemed lengthy or not the whole testimonial seemed relevant for the general public.

Breakin' It Down conference  is not responsible for any of the opinions or comments posted to our website or Facebook page. BID is not a forum for testimonials, however provides testimonials as a means for participants to share their experiences with one another. To prevent against abuse, all testimonials appear after they have been reviewed by the Breakin' It Down Planning Committee.  Breakin' It Down conference does not share the opinions, views or commentary of any testimonials on this site, and are strictly the views of the reviewer.

Changes to the Testimonial Policy

 We reserve the right to change this Testimonial Policy at any time in accordance with this clause.  We review this privacy policy regularly and may modify or otherwise update it at any time. The current version in effect will be available on our website. We encourage you to review this policy from time to time to understand how your data is collected and used. 

These terms and conditions are governed by the laws of the United States of America and the laws of the State of Illinois.

We reserve the right to change this Privacy Policy at any time in accordance with this clause.  We review this privacy policy regularly and may modify or otherwise update it at any time. The current version in effect will be available on our website. We encourage you to review this policy from time to time to understand how your data is collected and used.