TERMS AND CONDITIONS

These are the Terms and Conditions that apply to BREAKIN' IT DOWN. 

By registering for a conference organized by the BID Planning Committee you are agreeing to comply with these terms and conditions. You should read this document carefully.

The following  BID Participation Terms and Conditions (the “Terms and Conditions”) apply to all IBID conferences. Prior to your registration, you must acknowledge and accept the Terms and  Conditions contained herein. Should you not wish to accept the Terms and Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the  BID Confernence Terms and Conditions.

For Breakin’ It Down purposes,  

"BID" refers to Breakin' It Down

“BID,” "curator," "organizer," “we,” “us,” or “our” referes to Breakin' It Down Planning Committee.

“Conference” or "Event" refers to any gathering, held in virtual, teleconference, or in-person format, that is hosted by Breakin’ It Down.  

"Registrant," "Attendee," "Participant," "You," or "Your"  is  an individual who attends a BID conference in full or any of its components in any capacity other than as a representative of BID or of the event venue or online event platform.

“Sponsor”: is a Participant who attends a a BID Conference  on behalf of or using an invite provided by a Conference Sponsor or Partner using a Sponsor pass (including digital) issued to the Conference Sponsor  as part of the agreed sponsorship package, and any reference in these Terms to Participant shall include Sponsor Delegates unless expressly stated otherwise.

"Speaker": The term "speaker" often refers to a person who makes a presentation at a kenote or general session. Presenters are persons who make presentations at other sessions, such as concurrent sessions, workshops, breakout, and Speed Netowrking With Funders. For the purpose of the BID Conference, "Speaker" will refer to both types of persons and is a Participant of the BID Conference.

Regardless of whether your registration is submitted by you or your proxy, the following  BID Terms and Conditions  apply to you and your participation in any BID conference (both in-person and virtual). Depending on the type of event, certain terms below may not apply. By participating in a BID conference, you agree to these Terms and Conditions, so please read them carefully. These Terms include and incorporate by reference BID's Privacy Policy.

This BID conference is organized by the BID Planning Committee, which reserves the right, in its sole discretion, to limit or deny access to any entity or individual.

 To be eligible to participate, you must be 18 years old or older.  

BID is committed to data privacy and protecting your personal information. Information on how BID  collects, processes, and uses your data is included in the BID Privacy Policy which is hereby incorporated into these Terms and Conditions.  Additionally, by submitting your email address during the event registration process, you agree that BID and its event partners may send you event-related information.  A valid email address is required for all registrations.

BID  uses the personal data you provide in this registration for administering your participation in this event.  This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. 

BID  may disclose your personal data to third party service providers engaged by BID Chicago to assist in the conduct of the event (e.g. mobile application provider).  Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to BID may be shared with those parties and event attendees/participants, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, BID will not disclose your personal data to any other third party without your consent except where required to do so by law.

All materials and services provided as part of the Event are provided “as is” without warranty of any kind. With respect to any services and products we provide in connection with or related to the Event we and/or our suppliers make no representations and disclaim all warranties, express or implied, including, but not limited to: warranties of title, non-infringement, merchantability and fitness for a particular purpose regarding the suitability of the information; the accuracy, reliability, completeness or timeliness of the content, services, products, or other items connected with the Event.

The BID Conference may include advice, opinions, and statements of various speakers, presenters, information providers or instructors, content providers (“Speakers”). BID does not represent or endorse the accuracy or reliability of any advice, opinion, statement or other information provided by any Presenter or other participant. Reliance upon any such opinion, advice, statement, or other information shall also be at your own risk. Neither BID nor any Speaker or other participant shall be liable to anyone for any inaccuracy, error, omission, interruption, use of any content herein, regardless of cause, for any damages resulting therefrom. Participation in the Event or receipt of information from Speakes or other participants does not constitute a professional-client relationship of any kind. Information acquired at the Event of a legal nature should not be acted upon without seeking professional counsel. It is your responsibility to evaluate the accuracy, completeness and usefulness of any opinions, advice, services or other information provided. All information is presented with the understanding that the Presenters, or other participants, are not rendering legal, accounting or other professional advice or opinions on specific facts or matters, and accordingly assume no liability whatsoever in connection with its use. Information provided at Event relative to any products or services do not, in itself, comprise a contract or offer.

No refunds will be given for cancellations.  If you need to cancel your participation, your request must be submitted by email to hello@breakinitdownchicago.org..   Due to financial obligations incurred by the Breakin' It Down Planning Committee, a credit less 25% of the registration fee will be issued for requests received up to seven (7) days prior to the start of the conference and will expire 12 months from the date of the original, canceled event. 

Conference credit may be applied toward any Breakin' It Down event. If a conference credit is applied toward an event, the event must take place prior to the credit’s expiration date.

Conference credit will not be issued if you do not attend the event and have not requested cancellation at least seven (7) days prior to the event start date.  The cancellation and credit policy will not be waived. 

Alternatively, you may choose to send a substitute attendee in your place.  Your request must be submitted  by completing the BID Conference Registration Transfer Request form.  The registration will be revised to reflect the new registrant's name.  

All transfers must be requested by the online BID Conference Registration Transfer Request form no later than two (2) days before the event. No transfers will be given after that date.

The BID Conference Registration Transfer Request form must be completed by the person who paid for the registration and filled out in its entirety. 

Please Note: 

• BID Conference Scholarship are non-transferable. 
• Student Registration Transfers may only be completed into the same category - if the original registration was for a a student, the new registration must also be for a student.  The transferee must have  a school email address and present their school ID to pick up their name badge at conference.. 

Upon completion of transfer, a confirmation email will be sent to the person requesting the transfer,  with a copy going to the person being transferred to. The confirmation is for your records only and is  not necessary for the transferee "New Attendee"  to attend the conference. 

The New Attendee will be required to present  a picture ID at the conference registration table. 

All BID Speakers understands that they must acknowledge the source of third-party presentation material used in their presentation or workshop by giving credit to the author of the material. If Speaker’s presentation includes copyrighted material created and/or owned by a third party, Speaker understands that they must acknowledge through footnotes and/or verbal reference that the cited material is not their own.  Speaker understands that violating these practices constitutes plagiarism and copyright infringement and could result in them not being invited to speak at future BID events and possible legal liability.

Speaker represents and warrants that: (1) Presenter is the owner of all proprietary rights, including any copyrights the presentation and presentation materials and the presentation and presentation materials have not been and will not be copied in whole or in part from any other work; (2) Speaker has obtained all required permission or copyright clearances necessary for the use of any third-party material in the presentation and presentation material, and (3) neither the presentation or presentation material nor its use will infringe upon or violate any rights of any third party.      

By agreeing to speak, present, or participate in another capacity at the event  you acknowledge and agree that we may share your contact and biographical information with event participants. We may also request a photograph or image. We post on the BID website information such as your name and organization/employer, as well as a link to your corganization website. 

We may also provide your name, organization/employer, and work email to registered participants, immediately following the BID event.  This is so that participants, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation. 

All persons in a position to control the content of an educational activity (i.e., activity planners, presenters, speakers) are required to disclose to BID all financial relationships with any commercial interest during the previous 24 months. The BID must determine if the individual’s relationships may influence the educational content and mitigate any conflicts of interest prior to the commencement of the BID activity. The intent of this disclosure is not to prevent individuals with relevant financial relationships from participating, but rather to provide participants with information so they can make their own judgments.

By participating in any session, including but not limited to, the Speed Networking With Funders session at the  Breakin' It Down conference  or any BID program and event, the Speaker irrevocably grants to the BID Planning Committee, its assigns, licensees and successors the right to photograph, publish, record, broadcast, exhibit, digitize, display, copyright, license, transfer, reproduce, translate, modify, edit or otherwise use perpetually throughout the world, in all media now and hereafter known or devised, in whole or in part, their image, likeness, name, biographical information, actions, performance, voice, conversations and material spoken or otherwise provided by the Speaker to  the BID and the BID Planning Committee  in connection with any BID conference, program, or event delivered by the  Speaker, for educational, promotional or other purposes that support BID’s mission, vision, and purpose, and waive any rights of compensation or ownership thereto.  

Youth Speakers Photo and Video Release

Images and recordings of youth speakers between the ages 12 through 17 years are required to sign and date the consent in addition to their parent or legal guardian, and special care should be taken to ensure that the consent form is fully understood. Youth between 12 and 17 years of age, who have a sufficient understanding of the consent process and its implications for them should be involved in completing the form and their consent should be sought. The Youth should also sign the form. 

For clarity, the presentation of the engagement through a Virtual Platform is not considered a recording.

If the BID Event ewill be provided through a third-party virtual platform (e.g. Zoom, Skype, etc.) (“Virtual Platform”), Speaker understands and acknowledges that Speaker must read and agree to the third-party Virtual Platform’s terms and conditions in order to use the Virtual Platform. BID is not a party to any user agreement of terms and conditions between Speaker and the Virtual Platform, including without limitation, any privacy policy or terms of use. Speaker agrees not to provide access information for the event, including without limitation,registration nformation or links to the Speaker Agreement, if any,  or BID sessions, to any other party without the written permission of BID. Speaker agrees not to photograph, record or otherwise capture images, video, or sound from the event. Speaker further understands and acknowledges that BID  cannot guarantee the functionality or security, or eliminate all risks associated with use of a Virtual Platform. The Virtual Platform is solely responsible for all matters regarding its application, including, without limitation, application functionality, terms of service, privacy policies, and any claims related to the operation or use of the application. Speaker understands and agrees that there may be risks (including, without limitation, those related to privacy, data security, cybersecurity, and unauthorized access inherent in using a Virtual Platform) and Speaker knowingly assumes such risks. Speaker agrees to abide by all policies, terms, and conditions of the Virtual Platform. 

To comply with data privacy laws,BID imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed, or otherwise commercially exploited in any manner whatsoever.

BID may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.  BID may also use social media (e.g. Facebook) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or BID.  Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee. 

By participating at the event, you acknowledge and agree as follows: (a) BID may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, BID disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

When participanting at the BID Conference, you consent to photography, video , and audio recording and its release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, advertising, inclusion on websites, social media, or any other purpose by the BID Committee. Images, photos and/or videos may be used to promote similar BID events in the future, highlight the event and exhibit the capabilities of BID.

When you register to attend, you release BID's volunteers, employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of photographs, computer images and/or video. You also waive any right to inspect or approve any photo, video, or audio recording taken by BID or the person or entity designated to do so by BID.

By registering for and attending the conference and any of its components, you agree to our above terms and conditions 

Photos, videos or audio recordings may not be taken during session, workshops, and speed networking program without the permission of the BID Committee. Anyone doing so without permission will be asked to leave the conference. 

By entering an event or program of the Breakin' It Down, you are entering an area where photography, audio, and video recording may occur.

Your entry and presence on the event premises constitutes your consent to be photographed, filmed, and/or otherwise recorded and to the release, publication, exhibition, or reproduction of any and all recorded media of your appearance, voice, and name for any purpose whatsoever in perpetuity in connection with Breakin' It Down and its initiatives, including, by way of example only, use on websites, in social media, news and advertising.

By entering the event premises, you waive and release any claims you may have related to the use of recorded media of you at the event, including, without limitation, any right to inspect or approve the photo, video or audio recording of you, any claims for invasion of privacy, violation of the right of publicity, defamation, and copyright infringement or for any fees for use of such record media.

You understand that all photography, filming and/or recording will be done in reliance on this consent. 

If you do not agree to the foregoing, please do not enter the event premises.

When participanting at the BID Conference, you consent to photography, video , and audio recording and its release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, advertising, inclusion on websites, social media, or any other purpose by the BID Committee. Images, photos and/or videos may be used to promote similar BID events in the future, highlight the event and exhibit the capabilities of BID.

When you register to attend, you release BID's volunteers, employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of photographs, computer images and/or video. You also waive any right to inspect or approve any photo, video, or audio recording taken by BID or the person or entity designated to do so by BID.

By registering for and attending the conference and any of its components, you agree to our above terms and conditions 

Photos, videos or audio recordings may not be taken during session, workshops, and speed networking program without the permission of the BID Committee. Anyone doing so without permission will be asked to leave the conference. 

Event participants agree to comply with the following “Code of Conduct”, whether the event is in-person or virtual. 

The BID Conference prohibits any form of discrimination or harassment, sexual or in other forms, as set forth in its Non-Discrimination and  Non-Harassment Policies (above).

Harassment and discrimination include any verbal, physical, or visual conduct based on sex, sexual orientation, gender expression or identity, transgender status, race, age, national origin, or disability. Inappropriate display, sharing, or use of nudity and/or sexual images in public spaces (including presentation slides); any physical or verbal intimidation, stalking, doxxing, gaslighting, photobombing, or following of participants; harassing, photographing or recording of participant(s); interruption or inappropriate intrusion or disruption of sessions, talks or other events; inappropriate physical contact; and, any unwelcome sexual attention (physical or verbal) will not be tolerated. Violators may be removed from the Event if found to be in violation and their ability to attend future Events may also be restricted or prohibited.

Any boisterous, lewd, or offensive behavior or language, threatening, intimidation, coercion, use of sexually explicit or offensive language or conduct, profanity, obscene gestures, or racial, religious or ethnic slurs will not be tolerated. Verbal or other abuse of any participant, speaker, volunteer, staff member, exhibitor, sponsor, service provider, or other meeting guest is unacceptable. Participants violating this Code of Conduct will be asked to leave the Event at the sole discretion of our staff. We retain the right to take any actions to ensure the Event is a welcoming environment for all.

Participants acknowledge that the availability, access, and use of technology during Events is not guaranteed. We and our vendors and service providers will use commercially reasonable efforts to communicate with participants regarding camera use in devices and computers, mobile app capabilities in iOS and Android, video, audio, and headset settings and use for in-person BID events, and use of the virtual event platform for virtual BID events. All chat content at virtual Events is nonconfidential, and you should assume that anyone can view any chat content you submit. You agree that your chat content will comply with this policy.

In no event shall we be liable for slowness of or interruptions to Internet access, power access, video camera access, or audio capabilities, nor of any similar interruptions to Events for the duration of the Event.

At virtual Events, we request that if you use a virtual background it should be tasteful and not distracting. You should mute your line when not speaking. The recording or transmissions of any BID event sessions, presentations, demos, videos, or content in any format is strictly prohibited unless expressly authorized in writing by us. Participants should not copy or take screen shots of participants  or any chat room activity that takes place in a virtual Event space.

Participants may not utilize our BID Website or vents to (i) upload or otherwise provide infringing, defamatory, obscene, pornographic, threatening, abusive, illegal or otherwise improper content; (ii) upload viruses or harmful components to an Event; (iii) upload or otherwise provide content with a commercial purpose, attempt to solicit funds,  advertise goods and services, or contain promotional materials, special offers, job offers, or product announcements (unless expressly permitted by us); (iv) engage in communications leading or related to an agreement in restraint of trade, to (v) exchange specific information relating to your prices, profits, or costs; (vi) in any other manner to limit competition or restrain trade in violation of state and federal antitrust laws; or, (vii) to further any unlawful purpose or to violate the rights of any person or entity.T

If you have a complaint or concern about harassment, discrimination, bullying, or any other conduct which may violate this Code of Conduct, we encourage you to promptly notify us. You may request that your report remain confidential and only be shared with those on a “need to know” basis.

Please remember that notifying our BID committee members or staff does not constitute or replace notification to local law enforcement.   This Code of Conduct does not replace any rules or guidelines that are part of our agreements with our vendors, exhibitors, and/or sponsors.