Advancing Racial Equity In Philanthropy, Non-Profit, and Fundraising
Advancing Racial Equity In Philanthropy, Non-Profit, and Fundraising
By registering to attend a BID conference, you agree to adhere to the following policies:
We appreciate your cooperation.
For Breakin’ It Down purposes, the term “conference” refers to any gathering, held in virtual, teleconference, or in-person format, that is hosted by Breakin’ It Down.
In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue BID or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of Breakin' It Down conference. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.
BID is committed to data privacy and protecting your personal information. Information on how BID collects, processes, and uses your data is included in the BID Privacy Policy which is hereby incorporated into these Terms and Conditions. Additionally, by submitting your email address during the event registration process, you agree that BID and its event partners may send you event-related information. A valid email address is required for all registrations.
BID uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
BID may disclose your personal data to third party service providers engaged by BID Chicago to assist in the conduct of the event (e.g. mobile application provider). Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to BID may be shared with those parties and event attendees/participants, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, BID will not disclose your personal data to any other third party without your consent except where required to do so by law.
Thank you for registering for this Breakin' It Down conference (“BID”). Regardless of whether your registration is submitted by you or your proxy, the following BID Terms and Conditions (“Terms”) apply to you and your participation in any BID event (both in-person and virtual). Depending on the type of event, certain terms below may not apply. “Attendee” for purposes of these Terms will include all participants at the BID, including Exhibitors and Attendees. By participating in this BID event, you agree to these Terms so please read them carefully. These Terms include and incorporate by reference BID's Privacy Policy.
This BID event is organized by the BID Planning Committee, which reserves the right, in its sole discretion, to limit or deny access to any entity or individual. To be eligible to participate, you must be 18 years old or older.
In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue BID or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of Breakin' It Down conference. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.
BID is committed to data privacy and protecting your personal information. Information on how BID collects, processes, and uses your data is included in the BID Privacy Policy which is hereby incorporated into these Terms and Conditions. Additionally, by submitting your email address during the event registration process, you agree that BID and its event partners may send you event-related information. A valid email address is required for all registrations.
BID uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
BID may disclose your personal data to third party service providers engaged by BID Chicago to assist in the conduct of the event (e.g. mobile application provider). Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to BID may be shared with those parties and event attendees/participants, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, BID will not disclose your personal data to any other third party without your consent except where required to do so by law.
The Breakin' It Down conference advocates a positive culture of inclusion and respect for the dignity of each individual. BID opposes all forms of discrimination against and harassment on the basis of an individual’s race, age, religion, creed, color, ancestry, citizenship, national or ethnic origin, language preference, immigration status, disability, medical condition, military or veteran status, social or socioeconomic status or condition, sex, gender identity or expression, sexual orientation, or any other classification protected by applicable local, state or federal law. This policy applies to attendees, BID volunteers, staff, speakers, program mentors, facilitators, exhibitors, or event venue staff at any BID conference, event, activity, or meeting.
Harassment-Free BID Reporting Process
If you have been subjected to or witness to a violation of BID's Non-Discrimination and Harassment Policy, the BID Committee encourages you to report the incident. If you are unsure of how to report, any of the BID Committee member can help you get to the right place. If you feel that you or someone else is in immediate danger, please call 911 or contact on-site security.
If you are not sure if you want to make a report, conference attendees are still entitled to receive confidential and free emotional support with members of the BID Committee. Conference attendees who wish to report an incident of harassment can contact a BID Committee member, who will direct them to the BID contact information.
If you need to correspond with the BID, email us at hello@breakinitdownchicago.org
Photos, videos or audio recordings may not be taken during session, workshops, and speed networking program without the permission of the BID Committee. Anyone doing so without permission will be asked to leave the conference.
Intellectual Property
All BID Presenters understands that they must acknowledge the source of third-party presentation material used in his/her presentation or workshop by giving credit to the author of the material. If Presenter’s presentation includes copyrighted material created and/or owned by a third party, Presenter understands that they must acknowledge through footnotes and/or verbal reference that the cited material is not their own. Presenter understands that violating these practices constitutes plagiarism and copyright infringement and could result in them not being invited to speak at future BID events and possible legal liability.
Presenter represents and warrants that: (1) Presenter is the owner of all proprietary rights, including any copyrights the presentation and presentation materials and the presentation and presentation materials have not been and will not be copied in whole or in part from any other work; (2) Presenter has obtained all required permission or copyright clearances necessary for the use of any third-party material in the presentation and presentation material, and (3) neither the presentation or presentation material nor its use will infringe upon or violate any rights of any third party.
Speaker and Presenter Photo and Video Release
By participating in any session, including but limited to the Speed Networking With Funders session at the Breakin' It Down conference ("BID") or any BID program and event, the Speaker/Presenter irrevocably grants to the BID Planning Committee, its assigns, licensees and successors the right to photograph, publish, record, broadcast, exhibit, digitize, display, copyright, license, transfer, reproduce, translate, modify, edit or otherwise use perpetually throughout the world, in all media now and hereafter known or devised, in whole or in part, their image, likeness, name, biographical information, actions, performance, voice, conversations and material spoken or otherwise provided by the Presenter to the BID and the BID Planning Committee in connection with any BID conference, program, or event delivered by the Presenter, for educational, promotional or other purposes that support BID’s mission, vision, and purpose, and waive any rights of compensation or ownership thereto.
Youth Presenters Photo and Video Release
Images and recordings of youth speakers and/or presenters between the ages 12 through 17 years are required to sign and date the consent in addition to their parent or legal guardian, and special care should be taken to ensure that the consent form is fully understood. Youth between 12 and 18 years of age, who have a sufficient understanding of the consent process and its implications for them should be involved in completing the form and their consent should be sought. The Youth should also sign the form.
When attending the BID Conference, you consent to photography and video recording and its release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, advertising, inclusion on websites, social media, or any other purpose by the BID Committee. Images, photos and/or videos may be used to promote similar BID events in the future, highlight the event and exhibit the capabilities of BID.
When you register to attend, you release BID's volunteers, employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of photographs, computer images and/or video. You also waive any right to inspect or approve any photo, video, or audio recording taken by BID or the person or entity designated to do so by BID.
By registering for and attending the conference and any of its components, you agree to our above photography/videography terms and conditions
The BID Conference prohibits any form of harassment, sexual or in other forms, as set forth in its Non-Discrimination and Harassment Policy (above).
Accordingly, some behaviors are specifically prohibited, whether directed at other attendees, BID sponsors, funders, staff, volunteers, speakers, facilitators, mentors, exhibitors, or event venue staff.
Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct by any attendees at the event and related event activities. Discussion of opposing or different viewpoints is appropriate but is expected to be conducted in respectful tone and manner that avoids personal attacks. BID defines harassment to include: offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking, or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; and unwelcome physical contact or sexual attention. In assessing whether following, physical conduct or sexual attention violates this policy, BID will consider both whether the conduct was subjectively unwelcome to the recipient and whether the alleged violator had a reasonable, objective basis to believe the conduct was invited.
Sexual harassment specifically refers to verbal, physical, or visual conduct of a sexual nature that is unwelcome and offensive to the recipient, such that it impairs the recipient’s ability to fully participate, enjoy, or engage in the BID event. By way of example, sexual harassment may include such conduct as unwelcome sexual flirtations, advances, or propositions; unwelcome verbal comments or physical actions of a sexual nature; sexually degrading words used to describe an individual; an unwelcome display of sexually suggestive objects or pictures; sexually explicit jokes; and offensive, unwanted physical contact such as patting, pinching, grabbing, groping, or constant brushing against another’s body.
Prohibited harassment also includes physical or verbal abuse, intimidation, threats, efforts to annoy others, harassment, stalking, pushing, shoving or use of any physical force whatsoever against any person, which creates a disturbance that is disruptive or dangerous, or creates reasonable apprehension in a person.
Attendees or other event participants asked to stop any harassing behavior are expected to comply immediately.
As at any BID conference or professional event, participants often combine professional activities with social interaction with other participants, venue staff, and other attendees. While BID encourages such networking and strengthening of connections between participants, BID reserves the right to remove any participant whose social attentions become unwelcome to another and who persists in such attentions after their unwelcome nature has been communicated. BID also reserves the right to remove or exclude any participant or attendee who appears inebriated or under the influence and who engages in conduct that interferes with the ability of other attendees to participate in and enjoy the conference.
All conference registrants must register individually online through the BID's designated page.
All individual conference registrants must select a payment method. The methods available to individuals are as follows:
1. Debit/Credit card (processed through PayPal).
2. Check or money order made out to our partner organization, LATINOS IN DEVELOPMENT.
Checks and money orders must be received must be received via regular post by the Wednesday prior to the start of the conference.
We strongly encourage registrants to settle all conference accounts prior to arrival at the Conference. In the unlikely event that you must pay on-site, we prefer check or money order. Credit cards will be accepted, but you must be sure that, if using an institutional card, the transaction will be allowed. If the card is rejected, we must have method payment via an alternative method for those with outstanding balances to be allowed to attend the BID Conference.
No refunds will be given for cancellations. If you need to cancel your participation, your request must be submitted by email to hello@breakinitdownchicago.org.. Due to financial obligations incurred by the Breakin' It Down Planning Committee, a credit less 25% of the registration fee will be issued for requests received up to seven (7) days prior to the start of the conference and will expire 12 months from the date of the original, canceled event.
Conference credit may be applied toward any Breakin' It Down event. If a conference credit is applied toward an event, the event must take place prior to the credit’s expiration date.
Conference credit will not be issued if you do not attend the event and have not requested cancellation at least seven (7) days prior to the event start date. The cancellation and credit policy will not be waived.
Alternatively, you may choose to send a substitute attendee in your place. Your request must be submitted by completing the BID Conference Registration Transfer Request form. The registration will be revised to reflect the new registrant's name.
All transfers must be requested by the online BID Conference Registration Transfer Request form no later than two (2) days before the event. No transfers will be given after that date.
The BID Conference Registration Transfer Request form must be completed by the person who paid for the registration and filled out in its entirety.
Please Note:
Upon completion of transfer, a confirmation email will be sent to the person requesting the transfer, with a copy going to the person being transferred to. The confirmation is for your records only and is not necessary for the transferee "New Attendee" to attend the conference.
The New Attendee will be required to present a picture ID at the conference registration table.
The BID Conference is designed as a collegial learning and networking space for diverse professionals and leaders - including nonprofit professionals, grantmakers, consultants, - from across the nonprofit and philanthropic sectors. We strive to ensure all participants feel welcome and comfortable, and are able to engage fully in the opportunities such a gathering provides. BID enforces a strict policy prohibiting the solicitation of grants, donations, or business. No grant inquiries, requests for funding, or requests for business are allowed at the Conference, except in approved areas. The BID conference participants expect that participation in the conference will not result in future solicitations unless the participant specifically invites future contact. Accordingly, we ask that all participants at the BID conference refrain from using attendee lists or similar information for solicitation purposes without the express permission of the BID Committee. Anyone found in violation of this policy will be asked to leave the conference, and no fees will be refunded.
Your cooperation is appreciated.
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